Video transcript
This video will walk you through the Gmail contact feature. You can add contacts & there are several different ways actually. One way is that Gmail auto adds some of your frequent e-mail senders and recipients. This allows for Gmail to auto complete the send to area whenever you’re composing an e-mail and begin typing that person’s e-mail address.
Now this contact auto add feature can be toggled on or off over here in the settings area. Come on up here by our gear icon. Open that up. Click on settings. Scroll down about a halfway down the page and right below the people widget is create contacts for auto complete. You can toggle this on or off. If you want to add the contacts yourself, then you want to click that radio button. Come on down here and click on save changes. I don’t. I’d rather the auto feature be left on. So I’m just going to leave that alone. Come on back over here to our inbox. Discard changes, okay.
now, another way to add contacts is by clicking on the contacts option in the upper left corner, just under the Google logo or if this is a business account, there will be business logo up here, but right here next to Gmail is that drop down arrow. Click on that. Then, click on contacts. Here’s your contacts area. You can simply click on new contacts here. Add the name of the contact and you can see right now they’re in the, my contacts group. You can create additional groups and I will cover that here in just a second, but within the details here, you’ve got a lot of information you can add.
In addition to just adding their name, you see these 3 dots here, you can add additional details. Same down here. If you hover over the box, if you come across one that has 3 dots, hover over that and you can add additional details. For example, add a prefix, first, middle, and last name, as well as the suffix.
A lot of the stuff is pretty straight forward but one you enter information, you a lot of times have options to add additional fields. For example, you’ve got the option to add a home e-mail address or a work e-mail address or even a custom e-mail address where you can click on custom and name it whatever you want. Once you do that, you click outside of the box, and this holds true with a lot of these different features here. You have the option of adding additional details. For example, in this case, adding an additional e-mail address. Same for phone number and like I mentioned up here, under the address box, you’ve got these 3 dots out here, you can add additional details in addition to the simple stress address. You can toss in a P.O. Box, neighborhood, city and so on. You’ve got these options down here which are pretty cool, plus you can add additional fields also.
For example, this particular person maybe has children and you want to add a custom box here for the names of their children or the ages of their children. You can also a lot of other stuff right over here in the add a note box.
Up here, in the top right, you can add an invite. This is if you have a Google plus account. You can also add them to particular circles or you can create a new circle for this particular person or the people that you are creating this group for.
Speaking of groups, you come on up here, you can either add them to a current group that you’ve already created or you can create a new group.
And it automatically adds them. As you can see here, these are the labels for all the groups that this particular person belongs to. These groups really do come in handy in helping you keep things organized as far as your contacts are concerned. For example, if you want to mass e-mail a whole bunch of people in this doctors group and all you have to do is come up here and begin to compose your e-mail, and then just type in the 2 box. For example, you come on back up here, type in here, begin to type the name of that group and it will automatically populate all the members of the group’s e-mail addresses right in here. Pretty cool huh?
If this person has a Google plus account, chances are pretty good by now; their image would already be populated in here from their Google plus account. If not, you do have the option of adding a picture yourself. As you can see, as I created that group, they’re going to be popping up over here under the my contacts label. You can also create new groups right here.
Let’s come on back over to our inbox and show you a couple more ways in which you can create contacts.
Another way is this hover over the sender and you can come on down here and click on Add to Contacts. Now, if that person is already added to your contacts, if you hover over the name, you’ll see, you’ll have contact info instead of add to contacts.
Now the last way that I know of to add an individual to your contacts is whenever the e-mail is actually opened up, come on over here to the top right corner inside the e-mail and a little drop down box here for more, click on that. Right here, add, and then it gives the name of the sender, in this case Google plus to your contacts list. Click on that. They’re added to your contacts list. Let’s come on back up here to our contacts and I will show you. My contacts, the Google plus team, right here. But if we open that up and you’ll see that the only details that are filled in are the e-mail address. I would go ahead and add all the other details while you’re there, while you’re thinking about it. In that way, all of your contacts, your groups, and your Gmail are as organized as possible.
This is the end of our video on Gmail contacts. Thanks for watching and you have a great day.
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Related Posts:
- Gmail Introduction: User Interface Tour
- Gmail Introduction: Customize Your User Interface
- Gmail Introduction: Compose, Send and Receive Messages
- Gmail Introduction: Gmail Settings
- Gmail Introduction: Labels
- Gmail Introduction: Gmail’s New Tabs
- Gmail Introduction: Organizing Your Emails With Gmail’s Filters
- Gmail Introduction: Adding and Editing Contacts
- Gmail Introduction: Gmail Labs
- Gmail Introduction: Gmail Analytics
